Administrative Assistant - Real Estate

Vacancy ID

012810

Status

Permanent

Preferred location

Vacancy type

Executive Support Services
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The role

Administrative Assistants are based within the Executive Support Services (ESS) team which is responsible for supporting all areas of the business.  This role reports to the Birmingham Office Executive Services Manager and is responsible for providing assistance to Executive Assistants and lawyers, utilising available resources as appropriate.Some of the responsibilities may include, organising travel arrangements, inputting of expenses, booking of meeting rooms, seminars and catering. Updating the firms client database system InterAction with any new clients or activities, ensuring mailing lists are up to date and amending contacts when necessary. Ensure files are retrieved promptly from storage. Manage the full archiving process to include closing files, archiving deeds/files and scheduling of documents in accordance with office procedures including updating computerised records with any document movements. Ensure all photocopying, printing, paginating, indexing and scanning is completed to a high standard, seeking assistance and guidance from the reprographics team as appropriate.The role is based within the firm‘s Real Estate NSL.

The person

This is a busy and challenging role and to be successful, your background will probably include recent office administration experience, or a relevant secretarial/administration qualification, at least 5 GCSEs at Grade 4 (formally Grade C) or above to include mathematics and English (or equivalent), a good understanding of Microsoft Office systems; Word and Outlook and comfortable with technology and data inputting. Experience working in a professional services environment would be desirable but not essential.

In addition, the role requires someone who:

Has the ability to work as part of a team and establish good working relationships, has good planning and organisational skills, remains calm under pressure, has good communication skills, provides outstanding support and client service at all times and has excellent attention to detail.
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Benefits

As you would expect, the firm offers a generous salary and benefits. Everyone has different priorities and preferences, so at Mills & Reeve you can choose the benefits that appeal to you. From buying holiday and undergoing health screening to leasing a bicycle – the choice is yours.

Our core benefits are:

  • Equal all staff bonus based on the firm’s financial performance
  • Generous pension including the option to salary sacrifice
  • Five weeks' annual leave and the option to buy or sell a week each year
  • Extra day of leave for wedding/civil partnership, religious holiday and house moving
  • Bonus week leave every 11th year of continuous service
  • Enhanced maternity, paternity and adoption pay
  • Income protection after two years’ service
  • Life assurance with the choice of covering between two and 10 times annual basic salary
  • Confidential employee assistance programme providing guidance on every day issues to more complex matters and both telephone and face to face counselling.

More information can be found here.

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The firm

What really sets Mills & Reeve apart from other law firms is the way we work with our clients. We understand that clients, in the 21st century, no longer want a traditional law firm – they want one that embraces forward thinking approaches to service, billing, commercial know-how, innovation, people management and community engagement. 

Pre-employment screening

Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to assess your character and suitability

And finally

Mills & Reeve is committed to building a diverse workforce and fostering an inclusive environment in which all our people can thrive. We hire people from a wide variety of backgrounds because it makes our firm stronger, and we have a collaborative culture that celebrates different perspectives and values respect for one another, working together, and openness and integrity. Our approach to flexible working means that we work in a way that achieves the right balance for our people, our clients and for our business.

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The launch of the Mills & Reeve BAME and Allies Network
Mills & Reeve interviewed nearly 100 clients asking what they wanted from their law firm. Claire Clarke talks about the results and how it is shaping our 2025 strategy.
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