Document Production Specialist

Vacancy ID

011329

Status

Permanent

Preferred location

Vacancy type

Executive Support Services
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Based in the Cambridge Office

The role

This is a permanent role (32.5 hour week) within the Real Estate Document Production team and we are ideally looking for the hours between  1pm and 8pm or 2pm and 9pm, Monday to Friday to be covered.This role reports to the Executive Support Manager or Executive Support Team Leader and is responsible for creating, amending and finalising high quality documents using various IT packages.This role will work alongside our Document Production Specialists to provide an integral service to the Cambridge Office, which primarily supports our Real Estate  National Service Line as well as working closely with Executive Assistants and Administrative Assistants to provide outstanding client service to the lawyers.A typical day would be:Assessing, managing and prioritising own work flowPreparing initial drafts, amending and engrossing complex, lengthy documentsDigital transcription, copy typing including documents, correspondence, emails, minutes, presentations, tendersReformatting into house stylePreparing document comparisons using bespoke packagesProof reading

The person

This is a busy and challenging role and to be successful your background will probably include:Experience in a similar role, such as a Document Assistant/Specialist or Legal SecretaryExperience of working with complex documents on various IT packagesExcellent Microsoft Office skills, in particular Word and good experience of Outlook, PowerPoint and ExcelAt least 5 GCSEs at Grade 4 (formally Grade C) or above to include mathematics and English (or equivalent)In addition, the role requires someone who:Is able to communicate clearly and effectively at all levelsHas excellent planning and organization skills and remains calm under pressureHas the ability to work as part of a team and establishes good working relationships at all levelsKeen interest in the role and responsibility of a Document Production Specialist at Mills & ReeveHas excellent presentational and attention to detail skillsPositive can do attitude/willing to learnProvides outstanding client service at all times.

Why should I apply?

If you have an enthusiasm for document creation, editing and can troubleshoot issues within a document, then this role may be just what you are looking for.

Disclosure and barring service check

It is possible that the individual may be required to take part in regulated work, should this occur this post will then be also subject to a satisfactory response from the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.
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Benefits

As you would expect, the firm offers a generous salary and benefits. Everyone has different priorities and preferences, so at Mills & Reeve you can choose the benefits that appeal to you. From buying holiday and undergoing health screening to leasing a bicycle – the choice is yours.

Our core benefits are:

  • Equal all staff bonus based on the firm’s financial performance
  • Generous pension including the option to salary sacrifice
  • Five weeks' annual leave and the option to buy or sell a week each year
  • Extra day of leave for wedding/civil partnership, religious holiday and house moving
  • Bonus week leave every 11th year of continuous service
  • Enhanced maternity, paternity and adoption pay
  • Income protection after two years’ service
  • Life assurance with the choice of covering between two and 10 times annual basic salary
  • Confidential employee assistance programme providing guidance on every day issues to more complex matters and both telephone and face to face counselling.

More information can be found here.

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The firm

What really sets Mills & Reeve apart from other law firms is the way we work with our clients. We understand that clients, in the 21st century, no longer want a traditional law firm – they want one that embraces forward thinking approaches to service, billing, commercial know-how, innovation, people management and community engagement. 

Pre-employment screening

Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to assess your character and suitability

And finally

Mills & Reeve is committed to providing an inclusive and supportive working environment. We are happy to consider flexible working arrangements and endeavour to achieve the right balance for both our people and the business. This attitude to flexible working ensures we continue to provide outstanding service to our clients, whilst allowing our people to develop their careers in the knowledge that personal priorities will remain just that.

Mills & Reeve is committed to promoting equality, diversity and to providing an inclusive and supportive environment. Please click the link below to find further information regarding diversity and inclusion at Mills & Reeve.

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The launch of the Mills & Reeve BAME and Allies Network
Mills & Reeve interviewed nearly 100 clients asking what they wanted from their law firm. Claire Clarke talks about the results and how it is shaping our 2025 strategy.
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