Executive Assistant - Corporate & Commercial

Vacancy ID

013090

Status

Permanent

Preferred location

Vacancy type

Executive Support Services
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Birmingham, Permanent, Full time

The role

Executive Assistant roles are based within the Executive  Support Services (ESS) team which is responsible for supporting all areas of the business.  The role reports to the Birmingham office Executive Support Team Leader and is responsible for providing a high quality support service to the lawyers, utilising available resources as appropriate.The role is based within the firms Corporate & Commercial National Service Line (NSL) and more specifically for the Banking/Commercial/IT team. The role will work alongside the Document Production Specialists and Administration Assistants whilst providing support to at least two Partners, one Principal Associate and three Associates.

A typical day could include:

Assessing, managing and prioritising own work flow, delegating relevant tasks to the Administrative Assistants.Responsible for ensuring relevant documentation is available.Responsible for ensuring all client finance is up to date.Prepare and distribute agendas, itineraries and meeting papers including chasing any pending items to ensure lawyers have adequate time for planning.Ensure lawyers‘ diaries are managed and maintained, including but not limited to organising/arranging events/travel, ensuring all ancillary arrangements made, work and activities are scheduled, any potential challenges resolved to make the lawyers‘ day to day working easier to manage.Responsible for compliance and money laundering requirements.Ensure outstanding attention to detail, sense and quality check all work and identify quality issues and address problems prior to lawyer review.Please refer to the job description for further information.

The person

This is a busy and challenging role and to be successful your background will probably include:Experience in a similar role, such as a PA or Secretary and ideally within a similar environment.Experience of providing support to multiple people i.e. diary management, arranging travel/events.Excellent knowledge of Microsoft Office systems; Outlook and Word.Has the ability to work as part of a team and establishes good working relationships at all levels.Has excellent planning and organisational skills.Is flexible and willing to work additional hours as the role demands.Provides outstanding client service at all times.Is able to communicate clearly and effectively at all levels.Has excellent presentational and attention to detail skills.Remains calm under pressure.
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Benefits

As you would expect, the firm offers a generous salary and benefits. Everyone has different priorities and preferences, so at Mills & Reeve you can choose the benefits that appeal to you. From buying holiday and undergoing health screening to leasing a bicycle – the choice is yours.

Our core benefits are:

  • Equal all staff bonus based on the firm’s financial performance
  • Generous pension including the option to salary sacrifice
  • Five weeks' annual leave and the option to buy or sell a week each year
  • Extra day of leave for wedding/civil partnership, religious holiday and house moving
  • Bonus week leave every 11th year of continuous service
  • Enhanced maternity, paternity and adoption pay
  • Income protection after two years’ service
  • Life assurance with the choice of covering between two and 10 times annual basic salary
  • Confidential employee assistance programme providing guidance on every day issues to more complex matters and both telephone and face to face counselling.

More information can be found here.

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The firm

What really sets Mills & Reeve apart from other law firms is the way we work with our clients. We understand that clients, in the 21st century, no longer want a traditional law firm – they want one that embraces forward thinking approaches to service, billing, commercial know-how, innovation, people management and community engagement. 

Pre-employment screening

Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to assess your character and suitability

And finally

Mills & Reeve is committed to building a diverse workforce and fostering an inclusive environment in which all our people can thrive. We hire people from a wide variety of backgrounds because it makes our firm stronger, and we have a collaborative culture that celebrates different perspectives and values respect for one another, working together, and openness and integrity. Our approach to flexible working means that we work in a way that achieves the right balance for our people, our clients and for our business.

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The launch of the Mills & Reeve BAME and Allies Network
Mills & Reeve interviewed nearly 100 clients asking what they wanted from their law firm. Claire Clarke talks about the results and how it is shaping our 2025 strategy.
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